Document every apartment handover room by room — with photos, defect records and digital signatures from both parties. Legally valid as PDF under German tenancy law.
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Capture address, tenant and landlord in seconds.
Record each room with photos, meter readings and defects.
Both parties receive a link and sign directly in the browser — no app needed.
Upload photos — the AI automatically detects and describes defects.
Both parties sign digitally via browser link. No app, no printing.
The finished protocol meets all requirements of German tenancy law.
All data stored encrypted. Never shared with third parties.
A complete protocol protects both sides. At minimum, it should capture:
Electricity, gas and water — each with the meter number, not just the reading.
Number and type of all keys handed over, including spares and mailbox keys.
Condition of walls, floors, windows and fixtures — documented room by room.
As evidence for every documented defect, with a timestamp.
Full apartment address and the exact date of the handover.
From both parties — handwritten or digital, see below.
Furnishings included in the lease, such as the kitchen, built-in cabinets or lamps.
Defects already present at move-in, clearly marked as such.
An apartment handover protocol is a legal document that records the condition of an apartment at move-in or move-out. It protects both tenants and landlords from unjustified damage claims and is crucial for deposit recovery.
A handover protocol is not legally required in Germany, but strongly recommended. Without a protocol, it is difficult to prove the condition of the apartment in case of a dispute. A complete protocol with photos is considered strong evidence in court.
Yes. The digital signature via Mietlex is legally valid. Both parties receive an individual link by email and sign directly in the browser — no app or printing needed.
The first protocol without digital signature is free. Protocols with digital signatures from both parties are paid.
You receive a notification if the landlord doesn't use the link. The protocol is also usable as a one-sided evidence document — especially important when moving out.